Policy Coordinator

The policy coordinator provides administrative, organizational, and basic research assistance to two or

more policy issue teams within the NGA Center for Best Practices.

Other important responsibilities of the Policy Coordinator include:

• Support Center leadership and policy issue teams with meeting prep, printing, scheduling events

and phone calls, corresponding with partner organizations, and managing other correspondence

at the request of the Center Director, Center Deputy Director and Program Directors;

• Manage calendar appointments and prepare agendas and other relevant materials for policy issue

teams including for strategic planning meetings, internal Center meetings, weekly team meetings,

and other meetings;

• Coordinate administrative logistics for events (onsite and virtual), in collaboration with the events

team. This includes supporting registration, travel logistics, participant expense reimbursement,

speaker preparation and management, badge production, data collection and reporting, virtual

meeting set-up and support, and other event related tasks;

• Coordinate projects, distribute information, maintain an organizational system of tracking,

monitoring and prioritizing tasks and projects; follow up on details in writing, on the telephone,

virtually using a variety of tools, or in-person; and communicate project status to policy issue

team management;

• Manage database contacts and groups to ensure information is accurate and up to date;

• Support all phases of document preparation, including proofreading;

• Collect information and compile newsletter content with input from other policy staff;

• Work with policy staff s to assist in developing reports, materials for site visits, and provide other

research assistance support as needed;

• Manage the expense reimbursement process for state staff and others participating in NGA

meetings;

• Assist with grant reporting requirements by compiling information from policy staff and working

with the finance team to obtain pertinent budget materials;

• Maintain SharePoint file share system, organizational databases, spreadsheets, and other

administrative and collaborative tools;

• Monitor mail and email requests, answer questions and inquiries from policy staff, and route

questions to program team members) when appropriate;

• Demonstrate a commitment to NGA’s mission and goals to constructively serve the needs of all

Governors; and

• Other duties as assigned by the supervisor, the Deputy Director or the Director of the Center for

Best Practices.

Candidates should have a high school diploma or equivalent, a bachelor’s degree preferred. Two plus

years working in a related field, preferably in an area(s) of program and policy issues that are within the

portfolio of the NGA Center for Best Practices. Experience working with Governors, working in federal or

state agencies or non-profit organizations is highly desirable.

The ideal candidate must have demonstrated ability to:

• Communicate effectively both orally and in written form;

• Have attention to detail, deadlines, and demonstrate organizational and time management skills;

• Work independently, set priorities and handle multiple projects at the same time;

• Use diplomacy and tact to build strong relationships and motivate internal and external

customers;

• Effectively operate Microsoft Office suite applications and web tools;

• Collaborate and work in a team environment; and

• Travel, as necessary